We only collect what we actually need. Here's exactly what that is.
This Privacy Notice explains who we are, the purposes for which we may use your personal data, how we handle and protect it, with whom we may share it including clients, service providers, and/or other Holistic Partners group companies where it may be transferred to or accessed from, and what rights you have in relation to your personal data.
What's covered on this page:
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Section |
What’s Included |
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What We Collect |
Information such as your name, email address, phone number, browsing activity, and any details you share with us through forms or services. |
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Why We Collect It |
To provide and improve our services, communicate with you, personalize your experience, and ensure security and compliance. |
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Who We Share It With |
Trusted service providers, partners, or legal authorities when required to operate services or comply with legal obligations. |
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How We Protect It |
Security measures including encryption, secure servers, restricted access, and regular monitoring to protect your data. |
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Your Rights |
Your ability to access, update, request deletion of your data, or withdraw consent where applicable. |
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Contact Us |
Information on how to reach us for privacy-related questions, concerns, or requests. |
What we collect
From candidates
When you apply for a role or submit your resume to us, we collect the information you give us: your name, contact details, work history, skills, and work authorization status. We may also collect notes from screening calls or interviews.
One thing we will never ask for: your year of birth. It’s not relevant to your qualifications and it’s not something we want or collect full stop.
From clients
When a company works with us, we collect business contact information names, job titles, email addresses, and details about the roles you’re trying to fill. We also keep records of the candidates we’ve submitted and any feedback you’ve provided, so we can keep improving what we send you.
From website visitors
If you browse our website, we may collect basic usage data which pages you visited, how long you spent there, and what device you used. This is standard analytics data and it helps us understand what’s working on our site. We don’t tie this to your identity unless you fill out a form.
Why we collect it
We use your information to do our job
That’s really the core of it. We use candidate information to match people to relevant roles, communicate about opportunities, and manage the placement process. We use client information to understand hiring needs, submit candidates, and maintain the relationship.
We don’t sell your data. We don’t use it to market unrelated products. We don’t share it with third parties who have no role in the placement process. If your information is in our system, it’s there because we’re actively working with you or may work with you in the future.
Who we share it with
Only who needs to see it
Candidate information is shared with clients only when we’re actively presenting you for a role and only with the information relevant to that role. We don’t circulate resumes broadly or share candidate details without a clear, active reason.
Client information stays internal. We don’t post client names publicly on job boards or share your requirements with other vendors without permission.
We may use third-party tools (like our ATS, sourcing platforms, or email systems) that process data on our behalf. These tools are bound by their own privacy policies and are selected with data security in mind.
How we protect it
Enterprise-level security, company-wide
We run Data Loss Prevention (DLP) across all our systems. Every employee device has endpoint antivirus and anti-malware protection. Access to sensitive files and databases is controlled and monitored. No external storage. No unauthorized cloud sharing.
We also carry a $5M Fidelity Bond specifically covering theft or dishonest acts by employees against client or candidate data. This isn’t just policy it’s financially backed protection.
Your rights
You’re in control of your own information
You have the right to ask us what information we hold about you, request corrections, or ask us to delete your data. If you submitted a resume and later want it removed from our system, just ask. If you’re a client and want to know what we have on file, just reach out.
To make any of these requests, email us at contactus@holistic-partners.com. We’ll respond within a reasonable timeframe and handle it without any friction.